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Become a PsyD Field Site

The Office of Field Education staff is available to work with sites that are interested in being approved for the training of William James College practicum and intern level students. William James College training requirements are program specific and will be provided upon request to the Office of Field Education at

Practica Responsibilities

All William James College students complete four years of part-time field placement.  Years I and II are practica, and years III and IV are designated as internship.  Requirements for practica are as follows:

First-year students spend a minimum of 640 hours (16 hours per week) at their field sites; second year practicum students spend a minimum of 800 hours (20 hours per week) at their sites.  Practica typically run from late August through mid June.  A student seeking to commit more time to a site must have prior approval of his/her William James College faculty advisor.

All practicum students should receive at least one hour of individual supervision and either a second hour of individual supervision or  90 minutes of group supervision with 4 students maximum. At least one of the supervisors must be by a licensed psychologist/health service provider.  All supervisors must be either licensed psychologists; licensed independent clinical social workers, licensed mental health counselors or board eligible or certified psychiatrists.  An orientation to the site and weekly structured learning activities must be included in the student’s training program.  A minimum of one hour per week of these learning activities and/or additional mentoring is required for students at the practicum level of training.

Practica have training goals consistent with the curricular goals of Years I and II.  At this stage, field placements emphasize exposure to varied populations and life span issues, theoretical orientations, assessment procedures and modalities of intervention.  Students progress is assessed on the acquisition of particular knowledge, skills and attitudes.  Only after successful completion of relevant coursework and practica, and after being certified “internship ready” by William James College may the student proceed with internship training.

Internship Responsibilities

Internship training occurs in Years III and IV on a half-time basis, (typically 25 hrs/wk) while the student completes academic requirements at the school.  A student may either remain at the same internship agency for both years, upon approval from our Field Education Advisory Committee, or be at two different agencies.  Whichever option is chosen, William James College faculty work with students and field sites to ensure that this advanced training is singular in nature, with a common understanding of the School’s and student’s overall educational plan and learning objectives.

The recommendation of the American Psychological Association that a student complete a 2,000 hour internship is reflected in our requirement of two part-time experiences of 1,000 hours each.  In both years III and IV interns will spend approximately 25 hours per week, from September through June, at their training sites.  Minor individual variations in hours are acceptable, e.g., 20 hours per week for 12 months, subject to the approval of a William James College Field Education Director of Training.

In addition to our requirements stated above, sites identified as internships must meet the following criteria:

  1. Training must occur in an organized training program in contrast to on-the-job training.  It must be designed to provide the trainee with a planned, programmed sequence of training experiences consistent with learning goals.
  2. The training program must have a clearly designated staff psychologist who is responsible for the integrity and quality of the training program.
  3. The internship agency must have two or more licensed psychologists/health service providers on staff as supervisors.
  4. Supervision must be provided by a staff member of the training agency who carries legal and clinical responsibility for the cases being supervised.  At least half of the required supervisory hours must be provided by one or more psychologists who are licensed as health service providers.
  5. The internship must provide training in a range of assessment and treatment interventions conducted directly with patients seeking health services.
  6. A minimum of 25% and a maximum of 60% of trainee’s time must be in direct contact with clients seeking assessment or treatment. 
  7. The internship must include a minimum of two (2) hours (or 1 hour of individual and 90 minutes of group supervision with 3 students maximum) per week (regardless of whether the internship is completed in one year or two years) of regularly scheduled, formal, face-to-face individual supervision with the specific intent of dealing with health services rendered directly by the intern.  There must also be at least three (3) additional hours per week in structured learning activities such as: case conferences involving a case in which the intern is actively involved; seminars dealing with clinical issues; additional group supervision  or additional individual supervision.  In accordance with the Massachusetts Board of Registration for Psychology, effective July 1996, the program must also have provided at least four (4) hours (total) in structured learning activities on issues related to racial/ethnic bases of behavior with a focus on people of color.
  8. The training must be a post-clerkship, post-practicum, post-externship level.
  9. The internship agency must have a minimum of two interns at the internship level of training to satisfy the requirement for professional socialization.
  10. Trainee has title such as “intern”, “resident”, fellow”, or other designation which indicates his/her training status.
  11. The internship agency must have a written statement or brochure which describes the goals and content of the internship, states clear expectations for quantity and quality of trainee work, and which is made available to prospective interns by the site or through our Field Education Office.
Supervisor Responsibilities

The Primary Supervisor’s responsibilities are:

  1. To complete and to sign the Field Placement Contract during the annual Assessment and Planning Conference (typically held in May or June) or to complete and to sign the Contract during early September before the trainee begins to see clients.
  2. To work with the student to implement the training program as specified in the Field Placement Contract.  This is accomplished by helping the student to reach contracted learning goals, by monitoring the student’s overall development as a professional psychologist, and by maintaining an awareness of the interface between field training and coursework at William James College.  The Primary Supervisor will be contacted half way through the first semester by the William James College Field Education Office to learn about the student’s progress.  Further, the Field Education Office personnel are available to discuss any matters related to a student’s work.  In addition to these routine contacts, site visits will occur routinely by a designated William James College psychologist from the faculty or administration.  You will be contacted to arrange this visit or you may request a visit to your site.  The Primary Supervisor attends the Assessment and Planning Conference (A & P) which is one of the most important mechanisms that integrates the student’s individualized needs, the field site characteristics, and our program.  As noted previously, the Field Education Contract is typically completed at the A & P conference.  The A & P conference is described in more detail below.
  3. To provide timely and complete written evaluations a the end of each semester using William James College  Evaluation Forms.
  4. To inform the student of the various programs, training opportunities, and supervisors available at/to the site.
  5. To oversee or designate another staff member to oversee the student’s training program at the site.

The Primary Supervisor will receive a copy of the Field Placement Contract from the trainee in September.

Participation Forms

Willingness to Participate

William James College’s Willingness to Participate As a Field Site form (WTP) is generally completed at the beginning of each training year by the site Director of Clinical Training or their designee.  It formalizes the interest of the site in training William James College students for the following academic year.  It also describes the nature of the program, the kinds of training opportunities offered to students, pertinent site contact information, supervisor’s credentials and the requirements and prerequisites for students who train at the site.

Once a site has been approved, the completed WTP is placed in our online site Search Directory as well as in William James College Field Directory files along with other site information such as agency brochures.  These files are available to students as they engage in their field placement search.

Please contact the Office of Field Education at to receive a current Willingness to Participate form.

Policies and Procedures

Uniform Response Deadline (URD)

Sites that train William James College students participate in a common notification procedure, the Uniform Response Deadline (URD).  Within the guidelines of the URD, sites may tender offers to students any time up to the Response Date, which is the third Tuesday in March.  We ask that all sites agree to begin reviewing our student’s applications during  January  and to make their offers no later than the third Tuesday in March.  Many of our sites will interview and make offers earlier to better suit their own training needs and scheduling.  It is acceptable to do so.  The URD date is intended only as a no later than deadline rather than an expected date for offers to be made.  Sites must allow students to “hold” an offer for up to two weeks, but students may hold an offer no later than noon on the third Wednesday in March.  Students do have the option of responding sooner, and must notify all placements at which they are being considered once they accept an offer.  The URD does not include sites accepting first-year students nor does it include APA internships which follow APPIC guidelines.

Student Evaluations

We ask field supervisors to complete two written evaluations of their supervisees, one at the end of each semester.  The first written evaluation is due in December by the end of the fall semester and the second Spring evaluation is due by the end of May. Note: specific dates will be shared with sites each year.  Please respect the deadlines for evaluations.  Failure to do so creates problems for the students and the School. We expect you to review the content of the evaluations with your student before submitting the form to William James College.  We will share the evaluations with the student’s Advisor who will use them, along with input from the faculty, to help the student assess their progress and set goals for future academic and field work, as well as to assign Field Education Credit.         

The Assessment and Planning Conference (A & P)

This annual conference, held toward the end of the second semester, is a unique feature of our program, and of major importance to William James College students.  Each student meets with their Advisor,  a fellow student, their current Field Placement Supervisor, as well as the next year’s Field Placement Supervisor.  In that meeting, communications about the student and evaluations of their work are reviewed and formal recommendations regarding academic and field work are made.

In the spring, your current supervisee and/or our trainee you have selected for the following academic year will approach you to set a time for the A & P conference.  We try to be sensitive to field supervisor’s schedules in arranging the meetings.  Coordinating schedules, however, is often difficult, so please anticipate this request around April.  Your input at the conference is essential.  While designed to meet students’ needs, the A & P’s have, in fact, proven to be enormously gratifying for faculty and field supervisors as well.         

Adjunct Clinical Faculty Appointment

Adjunct Clinical Faculty appointments may be awarded for the current training year to primary and secondary clinical supervisors. Supervisors who would like to be considered for this designation should send a letter of interest describing their professional work with William James College students as well as an updated professional resume for review by the Director of Field Education and the Chair of the  Clinical Psychology Department.

The Faculty Advisor

Each student is assigned an Advisor who oversees their program throughout their years at William James College.  The Advisor approves the student’s program (including selection of field site) by means of the Field Education Contract, and chairs the annual A & P Conference.

Office of Field Education

The Directors of Training and Field Education

Our Director of Field Education maintains overall responsibility for all policy and administrative matters regarding Clinical PsyD training. Along with the Associate Directors of Field Education and Training, she is responsible for monitoring and assessing field placements and for implementation and development of practica and internships. The Directors review all evaluation forms received from the field as well as oversee the site visitation process. Dr. Shellee Robbins ( holds the position of William James College Director of Field Education.

The  Assistant  Director of Field Education

This professional manages the Office of Field Education and is actively involved in site development communication with our field sites, William James College students and faculty advisors. She also processes all forms and documents related to student's field training, and facilitates the dissemination of updated information related to our sites for student site searches.

Cheryl MacDonald, MBA
Assistant Director of Field Education
Phone: 617-327-6777 x1216
Fax: 617-477-2016

Sites should submit any/all written materials to

William James College
Assistant to the Director of Field Education
One Wells Avenue
Newton, MA 02459