New Students Enrollment Checklists

Student Services Checklist

Our Student Services Office, comprised of Financial Aid, Billing and the Registrar’s Office, has a number of forms for you to complete before you enroll and begin classes.

Preregistration

• If you plan on applying for financial aid, please file your FAFSA application on www.studentloans.gov.  For private loans, be sure to apply through www.elmselect.com.  If you already filed your FAFSA and you haven’t received an award letter yet, please be sure to contact the Financial Aid Office (FinancialAid@williamjames.edu).
• Return your award letter with your loan request, and complete the two steps on page two of your award letter.
• Please refer to the Tuition and Fees Section of the website for information on tuition payment due dates, payment plans, refunds, and policies.
• Please complete the Financial Responsibility Agreement, click HERE to download.
• If not done yet, you must request an official transcript to be sent from your institution showing degree conferred.

Registrar's Office Forms Requirements

Please complete the following required forms and return to the Registrar’s Office by June 30, 2018:

• FERPA Initial Consent Form (Required)
• ADA Accommodation Request Form (Optional)
• Incoming Student Information Form (Required)
• Authentication Form  (Required)
• HIPAA Form (Required)
• Immunization & Vaccination Exemption Form (Optional)
• Religious Immunization Exemption Form (Optional)
• Immunization Form (Required)
• SEVIS Form (Required by Non-US Citizens)
• If you wish to transfer credits, you must submit a completed Petition for Transfer of Credit (see above listed forms) to the Registrar’s Office as early as possible upon acceptance.
• More information regarding the Registrar’s Office can be found HERE

Military Community

• If you plan on using educational benefits through the Veteran’s Administration go HERE. Please make sure you forward your Certificate of Eligibility to debra_boyce@williamjames.edu.
• If you are a Yellow Ribbon recipient, please fill out the Yellow Ribbon application which you can download by click HERE.  If you would like more information, please contact Ms. Debra Boyce, debra_boyce@williamjames.edu

Health Insurance

• Student health insurance is required in the state of Massachusetts.  The plan year runs from August 25, 2018 – August 24, 2019.  You have the option to choose the school’s offered insurance plan or provide waiver information to the school.  Please look for upcoming information from debra_boyce@williamjames.edu regarding this year’s plan.

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Clinical Psychology PsyD Checklist

This checklist was developed to assist entering students with their transition to graduate study. Please read it over carefully, and be sure to complete all the items as noted.

• Field Education: You should have been contacted by the Department of Field Education to begin your practicum site search. If you haven’t, please contact Dr. Shellee Robbins (shellee_robbins@williamjames.edu) ASAP. Doing so sooner rather than later assures you the most options and allows you to register for classes sooner. NOTE: Failure to begin by June 1, 2018 and actively engage in the site search process until a site is secured may result in a deferral to the following year (Fall 2019).
• Transfer of Credit: If you have taken graduate-level courses within the last five years that meet all criteria specified in the transfer of credit policy in the student handbook, please submit appropriate syllabi to Eileen O’Donnell (Eileen_odonnell@williamjames.edu) by May 15, 2018.
• Registration: AFTER YOU KNOW YOUR FIELD SITE SCHEDULE, please contact Eileen O’Donnell at Eileen_Odonnell@williamjames.edu and she will register you for classes. It is in your best interest to be in touch with Ms. O’Donnell as soon as possible.
• Academic Advisor: Advisors are assigned over the summer and you will be notified as soon as your assignment is made. Once you receive notification, please make contact with your advisor prior to the start of the semester and arrange for an in person meeting no later than the end of the first week of classes.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Textbook list: Students may order textbooks online from MBS Direct, William James College’s official textbook store. A link to the bookstore is located on the Library’s website.
• Mandatory Orientation Week: This year orientation starts on Monday, August 20th until Friday, August 24th. The Clinical Psychology Department mandatory days are Monday, August 20th and Tuesday, August 21st, and the College-wide writing orientation is on Friday, August 24th.  You are required to attend these 3 days.  There are a number of other optional activities sponsored by the Dean of Students Office during the week. There may be additional orientation requirements and you will be notified of such.
• SAVE THE DATE: An all day Saturday Ethics workshop on September 15th, 2018 is also mandatory.
• Start of Classes: Classes start the week of Monday, August 27th, 2018.

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Counseling MA Checklist

MA in Clinical Mental Health Counseling:

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college and with your potential practicum site.
• You should have been contacted by Mrs. Melissa Koen or by a member of the Department of Field Education to begin your practicum site search if you are a full time student. Part-time students begin their practicum in their second year.  If you have not received information about the practicum search, please contact fpcounseling@williamjames.edu as soon as possible.
• Liability Insurance: All students are required to obtain individual student liability insurance. This may be obtained by joining the American Counseling Association (www.counseling.org) or through the Massachusetts Mental Health Counselors Association (www.mamhca.org). You will be required to offer proof of your student liability insurance during the first week of classes.
• Registration: You will receive an email from the Department Coordinator, Ms. Natalie Wallace, with information on how to sign up for a registration appointment. Registration starts the second week of June and it is done by appointment with the Department Chair, Dr. Nilda Laboy.
• Academic Advisor: You will receive an email from the Department Chair, Dr. Nilda Laboy, with the name of your assigned advisor. Your advisor will be in touch with you before classes start. There is a dedicated time during orientation to meet with your advisor.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Textbook list: You will receive the textbook list from the Counseling Department by the end of July, at the latest.  Students may order textbooks online from MBS Direct, William James College’s official textbook store. A link to the bookstore is located on the Library’s website.
• Orientation Week: Fall 2018 orientation starts on Monday, August 20 until Friday, August 24. The Counseling Department mandatory days are Wednesday, August 22 and Thursday, August 23, and the College-wide writing orientation is on Friday, August 24.  You are required to attend these 3 days.  There are a number of other activities on Monday and Tuesday and in the evenings sponsored by the Dean of Students Office.
• Start of Classes: Classes start on Monday, August 27, 2018. Make sure you come in early to find your way! For distance students, make sure to login to Canvas and surf your courses prior to the first day of classes.

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Leadership Psychology PsyD Checklist

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college and with your potential practicum site.
• You should receive a welcome email from OLP Department Chair, Dr. Kathryn Stanley.  This email provides many details such as: reading & preparation materials, upcoming events & what to expect in your first few weeks as a graduate student.
• Registration: OLP Department Coordinator, Ms. Kaitlin Sarubbi will register all students for courses.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Textbook list: You will receive the textbook list from the OLP Department by the end of July, at the latest.  Students may order textbooks online from MBS Direct, William James College’s official textbook store.  A link to the bookstore is located on the Library’s website.  A majority of required books will be found on Amazon.com
• Orientation Week: Fall 2018 orientation starts on Monday, August 20 until Friday, August 24. MAOP’s mandatory days are August 22 & 23, 2018 the College-wide writing orientation is on Friday, August 24.  You are required to attend August 22 & 23, August 24 is optional, but recommended. There are a number of other activities on Monday and Tuesday and in the evenings sponsored by the Dean of Students Office.

Start of Classes: Classes start on Monday, August 27, 2018. Make sure to login to Canvas and surf your courses prior to the first day of classes.

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Organizational Psychology MA Checklist

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college and with your potential practicum site.
• You should receive a welcome email from MAOP Program Director, Dr. Miranda Ralston.  This email provides many details such as: reading & preparation materials, upcoming events & what to expect in your first few weeks as a graduate student.
• Registration: MAOP Program Director, Dr. Miranda Ralston will register all students for courses.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Textbook list: You will receive the textbook list from the OLP Department by the end of July, at the latest.  Students may order textbooks online from MBS Direct, William James College’s official textbook store.  A link to the bookstore is located on the Library’s website.  A majority of required books will be found on Amazon.com
• Orientation Week: Fall 2018 orientation starts on Monday, August 20 until Friday, August 24. MAOP’s mandatory days are August 22 & 23, 2018 the College-wide writing orientation is on Friday, August 24.  You are required to attend August 22 & 23, August 24 is optional, but recommended. There are a number of other activities on Monday and Tuesday and in the evenings sponsored by the Dean of Students Office.
• Start of Classes: Classes start on Monday, August 27, 2018. Make sure to login to Canvas and surf your courses prior to the first day of classes.

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Executive Coaching  Graduate Certificate Checklist

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college and with your potential practicum site.
• You should receive a welcome email from GCEC Program Director, Suzanne Boulos. This email provides many details such as: reading & preparation materials, upcoming events & what to expect in your first few weeks as a graduate student.
• Registration: GCEC students are registered by the registrar
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Textbook list: You will receive the textbook list from the OLP Department by the end of July, at the latest.  Students may order textbooks online from MBS Direct, William James College’s official textbook store.  A link to the bookstore is located on the Library’s website.  A majority of required books will be found on Amazon.com
• Orientation Day: Fall 2018 Orientation will be on Friday, August 24.
• Start of Classes: Classes start on Monday, August 27, 2018. Make sure to login to Canvas and surf your courses prior to the first day of classes.

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School Psychology MA/CAGS and MA/CAGS/PSyD

• Orientation Week: This year orientation starts on Monday, August 20th until Friday, August 24th.  The School Psychology MA/CAGS and PsyD mandatory days are Wednesday, August 22nd and Thursday, August 23rd, and the College-wide writing orientation is on Friday, August 24th.  You are required to attend these 3 days. There are school wide social activities during the week in the late afternoon sponsored by the Dean of Students Office which all students are welcome to attend.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Field Education: You will receive information about your field placement from the School Psychology Program during the late spring/early summer. Please contact Dr. Elana Wolkoff, Associate Director of Field Education, if you have any questions about field education.
• Registration: Students entering the MA/CAGS and MA/CAGS/PsyD program are automatically registered for their courses. Course schedules will be sent out by the School Psychology Department.
• Academic Advisor: You will be assigned an advisor during orientation. Please contact the School Psychology Department Chair, Dr. Arlene Silva, if you have questions before then.
• Textbook list: Students may order textbooks online from MBS Direct, William James College’s official textbook store. A link to the bookstore is located on the Library’s website.

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School Psychology Advanced Standing PsyD

• Orientation: You are required to attend an orientation to the program on Monday, June 25th, from 4-7 pm.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Field Education: All students will be enrolled in an Advanced Assessment Practicum at the Brenner Center for Psychological Assessment and Consultation during their first year.
• Registration: The Summer Session 2 schedule (July/August courses) will be sent to those students entering at PsyD level prior to Summer Session 2 and given the opportunity to make adjustments, if needed, to the standard Summer 2 schedule. The Fall schedule will be circulated at the June 25th orientation.
• Academic Advisor: You will be assigned an advisor during orientation.
• Textbook list: Students may order textbooks online from MBS Direct, William James College’s official textbook store. A link to the bookstore is located on the Library’s website.
• Advanced Standing Credit: Review the initial audit of your advanced standing credit application. Bring any additionally requested documentation to the orientation, and be prepared to direct any questions or concerns to your academic advisor.

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Applied Behavior Analysis MA

• Orientation Week:  Students admitted to the Master of Arts in ABA program are required to attend orientation on Thursday, August 23rd and the College-wide writing orientation on Friday, August 24th.  There are a number of other activities during the week and in the evenings sponsored by the Dean of Students Office.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Field Education: You will receive information about your field placement from the ABA program prior to the beginning of the Fall semester.  Please contact Dr. Ronald Lee, Director, Applied Behavior Analysis, if you have any questions about field education.
• Registration: Students entering the MA in ABA program must register each semester for their courses.  Expected courses will be sent out by the by ABA program (your Academic Advisor or by the Program Director).
• Academic Advisor: You will be assigned an advisor during orientation. Please contact the ABA program director, Dr. Ronald Lee, if you have questions before then.
• Textbook list: Students may order textbooks online from MBS Direct, William James College’s official textbook store. A link to the bookstore is located on the Library’s website.

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School Climate Graduate Certificate

• Orientation: Orientation will take place at William James College during the first weekend in residence day, September 8th.  Participants are scheduled that day from 9 am to 4 pm.
• Registration: Participants in the certificate program are automatically registered for their courses. Course schedules will be sent out by the program directors.
• Academic Advisor: Students should contact Program Co-Directors Ms. Margaret Hannah or Dr. Nadja Reilly with any questions that arise while they are enrolled in the certificate program.
• Textbook list: You will receive the textbook list from the program co-directors.  You may purchase your books through the College’s bookseller or on your own.

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