New Students Enrollment Checklists

Our Student Services Office, comprised of Financial Aid, Billing and the Registrar’s Office, has a number of forms for you to complete before you enroll and begin classes.

Preregistration

• If you plan on applying for financial aid, please file your FAFSA application on www.studentloans.gov.  For private loans, be sure to apply through www.elmselect.com.  If you already filed your FAFSA and you haven’t received an award letter yet, please be sure to contact the Financial Aid Office (FinancialAid@williamjames.edu).
• Return your award letter with your loan request, and complete the two steps on page two of your award letter.
• Please refer to the Tuition and Fees Section of the website for information on tuition payment due dates, payment plans, refunds, and policies. All billing and refund questions can be directed to Bursar@williamjames.edu.
• Please complete the Financial Responsibility Agreement by logging into the CNS Student Portal and visiting the Document Center.  Please view our intro video to learn more about the Document Center.
• If not done yet, you must request an official transcript to be sent from your institution showing degree conferred.

Registrar's Office Forms Requirements

Please complete the following required forms and return to the Registrar’s Office before the start of classes:

• FERPA Initial Consent Form (Required)
• ADA Accommodation Request Form (Optional)
• Incoming Student Information Form (Required)
• Authentication Form  (Required)
• HIPAA Form (Required)
• Immunization & Vaccination Exemption Form (Optional)
• Religious Immunization Exemption Form (Optional)
• Immunization Form (Required)
• SEVIS Form (Required by Non-US Citizens)
• If you wish to transfer credits, you must submit a completed Petition for Transfer of Credit (see above listed forms) to the Registrar’s Office as early as possible upon acceptance.
• More information regarding the Registrar’s Office can be found HERE

Military Community

• If you plan on using educational benefits through the Veteran’s Administration go HERE. Please make sure you forward your Certificate of Eligibility to debra_boyce@williamjames.edu.
• If you are a Yellow Ribbon recipient, please fill out the Yellow Ribbon application which you can download by click HERE. If you would like more information, please contact Ms. Debra Boyce, debra_boyce@williamjames.edu

Health Insurance

• Student health insurance is required in the state of Massachusetts.  The plan year runs from August – August.  You have the option to choose the school’s offered insurance plan or provide waiver information to the school.  Please look for upcoming information from studenthealthinsurance@williamjames.edu regarding this year’s plan.

This checklist was developed to assist entering students with their transition to graduate study. Please read it over carefully, and be sure to complete all the items as noted.

• Field Education: Once your enrollment deposit has been received, you will be contacted by the Department of Field Education to begin your practicum site search. If you haven’t, please contact the Department of Field Education (fieldplacement@williamjames.edu). Doing so sooner rather than later assures you the most options and allows you to register for classes sooner. NOTE: Failure to begin by June 1, 2021 and actively engage in the site search process until a site is secured may result in a deferral to the following year (Fall 2022).
• Transfer of Credit: If you have taken graduate-level courses within the last five years that meet all criteria specified in the transfer of credit policy in the student handbook, please submit appropriate syllabi to Eileen O’Donnell (eileen_odonnell@williamjames.edu) by May 14, 2021. (Applicants for advanced standing must submit syllabi by March 12, 2021).
• Registration: After you know your field site schedule, please contact Eileen O’Donnell at eileen_odonnell@williamjames.edu and she will register you for classes. It is in your best interest to be in touch with Ms. O’Donnell as soon as possible.
• Academic Advisor: Advisors are assigned over the summer and you will be notified as soon as your assignment is made. Once you receive notification, please make contact with your advisor prior to the start of the semester and arrange for a meeting no later than the end of the first week of classes.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending orientation.
• Textbook list: Students may order textbooks online from MBS Direct, William James College’s official textbook store. A link to the bookstore is located on the Library’s website.
• Mandatory Orientation Week: This year's orientation week runs from Monday, August 16 to Friday, August 20, 2021. The Clinical Psychology Department mandatory days are Monday and Tuesday, August 16-17, 2021.  You are required to attend these 2 days. Advanced Standing students are required to attend an additional workshop on Wednesday, August 18, 2021. There are a number of other optional activities sponsored by the Dean of Students Office during the week. There may be additional orientation requirements and you will be notified of such.
• Save the Date: A mandatory workshop is planned for September 2021, exact Saturday TBD.
• Start of Classes: Classes start the week of Monday, August 23, 2021.

MA in Clinical Mental Health Counseling:

• Once you have accepted our admission offer and paid the deposit, you should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. Check your junk/spam folder as it sometimes gets filtered there by your personal email. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college.
• Registration: You will receive an email from the Department Coordinator, Ms. Ana Bueso, with information on how to sign up for a registration appointment with the Department Chair, Dr. Nilda Laboy.
• Academic Advisor: You will receive an email from the Department Chair, Dr. Nilda Laboy, with the name of your assigned advisor, who you will meet during orientation.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Textbook list: You will receive the textbook list from the Counseling and Behavioral Health Department. 
• Orientation: The mandatory Spring 2022 orientation will take place from 9:00 am to 4:00 pm EST. You will meet your Academic Advisor during Orientation. 
  • Wednesday, January 5, 2022 for students in the CMHC on campus program. The orientation session will be held in person at WJC and you are required to attend the whole day.
  • Thursday, January 6, 2022 for students in the CMHC Online program. This orientation will be conducted via Zoom and you are required to attend the whole day 
• Start of Classes: Classes start on Monday, January 10, 2022.

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college.
• You should receive a welcome email from the Directors of the Leadership Psychology PsyD program, Dr. Brandi Derr and Dr. Suzanne Devlin. This email provides many details such as: reading & preparation materials, upcoming events & what to expect in your first few weeks as a graduate student.
• Registration: All students will be registered for first semester courses by the OLP Department Coordinator.
• Leadership PsyD and Ed Tech Online Orientation course: You will receive access to this online tutorial that introduces the student to the Department and the College’s technologies in Canvas, the Learning Management System used at WJC. You are required to complete this online orientation before attending the program orientation.
• Textbook list: The welcome email and the online orientation course will also include the textbook list from the OLP Department. Students may order textbooks online from MBS Direct, William James College’s official textbook store.  A link to the bookstore is located on the Library’s website. A majority of required books will also be found on Amazon.com, AbeBooks.com, and Chegg.com.
• Orientation Week: Spring 2022 orientation starts on Wednesday, January 5 and ends on Thursday, January 6, 2022.  You are required to attend the full orientation on both January 5 and January 6, 2022. 
• Start of Classes: Classes start on Monday, January 10, 2022. Make sure to login to Canvas and surf your courses prior to the first day of classes.
• Join our OLP Virtual Coffee Hour on an upcoming date to meet our faculty from the Organizational and Leadership Psychology Department. This is an informal virtual event and an opportunity to connect with faculty and your future classmates. Pre-registration is not required. Join us via zoom.
   
  • Wednesday, December 8, 2021
  • 12:00-1:00 pm ET

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college and with your potential field placement site.
• You should receive a welcome email from MAOP Program Director, Dr. Darlene Piva. This email provides many details such as: reading & preparation materials, upcoming events & what to expect in your first few weeks as a graduate student.
• Registration: MAOP Program Director, Dr. Darlene Piva will register all students for courses.
• Ed Tech Orientation: You will receive access to this online tutorial that introduces the student to the College’s technologies in Canvas, the Learning Management System used at WJC. You are required to complete this online orientation before attending the program orientation.
• Textbook list: You will receive the textbook list from the OLP Department by the middle of December, at the latest.  Students may order textbooks online from MBS Direct, William James College’s official textbook store.  A link to the bookstore is located on the Library’s website.  A majority of required books will be found on Amazon.com.
• Orientation Week: Spring 2022 orientation starts on Tuesday, January 4 and ends Wednesday, January 5, 2022.  You are required to attend the full orientation on both January 4 & 5, 2022. 
• Start of Classes: Classes start on Monday, January 10, 2022. Make sure to login to Canvas and surf your courses prior to the first day of classes.
• Join our OLP Virtual Coffee Hour on an upcoming date to meet our faculty from the Organizational and Leadership Psychology Department. This is an informal virtual event and an opportunity to connect with faculty and your future classmates. Pre-registration is not required. Join us via zoom.
   
  • Wednesday, December 8, 2021
  • 12:00-1:00 pm ET

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. Check your junk/spam folder as it sometimes gets filtered there by your personal email. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college and for access to all of our systems.
• Registration: You will be registered for classes and will receive an email with information about it from the Program Director, Dr. Jenny D’Olympia.
• Textbook list: You will receive the textbook list from the Counseling and Behavioral Health Department. 
• Academic Advisor: The Program Director will send you this information.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before completing the program orientation.
• Orientation: The Spring 2022 program orientation will take place on Friday, January7, 2022 from 12:00-1:00 pm EST via Zoom. You are required complete your program orientation prior to start classes. 
• Start of Classes: Classes start online on Monday, January 10, 2022.

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college and with your potential practicum site.
• You should receive a welcome email from GCEC Program Director, Suzanne Boulos. This email provides many details such as: reading & preparation materials, upcoming events & what to expect in your first few weeks as a graduate student.
• Registration: GCEC students are registered by the registrar
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Orientation Day: Fall Orientation will be on Friday, January 7, 2022
• Start of Classes: Classes start on-line on Monday, January 10, 2022. Make sure to login to Canvas and surf your courses prior to the first day of classes.
• First Weekend in Residence: Saturday & Sunday, January 29-30, 2022.

• Orientation Week: Students in the MA/CAGS School Psychology program are required to attend the Program’s orientation on Wednesday and Thursday, August 18-19, 2021. This orientation will be held on-campus with a College-wide writing orientation session on Friday, August 21, 2021 (subject to change depending on COVID restriction in the summer.)
• Student Technology Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Field Education: You will receive information about your field placement from the School Psychology MA/CAGS Program during the late spring/early summer. Please contact Dr. Elana Wolkoff, Associate Director of Field Education, if you have any questions about field education.
• Registration: Students entering the MA/CAGS Program are automatically registered for their fall semester courses. After the first semester, students will register for their own courses. Course schedules will be sent out by the School Psychology Program.
• Academic Advisor: You will be assigned an advisor during orientation. Please contact the School Psychology Department Interim Chair, Dr. Jason Kaplan or Interim MA/CAGS Program Director, Dr. Robyn Bratica if you have questions before then.
• Textbook list: Students may order textbooks online from MBS Direct, William James College’s official textbook store. A link to the bookstore is located on the Library’s website.

• Orientation Week:  Asynchronous orientation materials for the ABA Program will be made available by email to all ABA students starting Monday, January 3, 2022.  A synchronous online orientation meeting is scheduled for Thursday, January 6, 2022 from 5:00-7:00 pm ET.
• Student Technology Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Registration: Students entering the MA in ABA will be registered for their first semester of courses by the Registrar’s office.  Students will be notified of their courses and schedule by the ABA program (your Academic Advisor or the Program Director).
• Academic Advisor: You will be assigned an advisor during orientation. Please contact the ABA Program Director, Dr. Ronald Lee, if you have questions before then.
• Textbook list: Students may order textbooks online from MBS Direct, William James College’s official textbook store. A link to the bookstore is located on the Library’s website.

• You should receive an email from the Information Technology (IT) Department with instructions on how to set up your email and access to all WJC systems. Check your junk/spam folder as it sometimes gets filtered there by your personal email. It is important that you set up your email and check it on a daily basis. You should use your WJC email to communicate with the college.
• Registration and Academic Advisor Assignment: You will receive an email from the Department Coordinator, Ms. Ana Bueso, with information on your course schedule. You will meet your academic advisor during orientation.
• Ed Tech Orientation: You will receive an email about this online tutorial that introduces the student to the College’s technologies. You are required to complete this online orientation before attending the in-person orientation.
• Textbook list: You will receive the textbook list from the Counseling and Behavioral Health Department. 
• Orientation: The mandatory Spring 2022 orientation will take place on Wednesday, January 5, 2022, from 9:00 am until 1:00 pm EST with the Director, Kerri Augusto, and faculty. The orientation session will be held either in person or via Zoom (to be determined) and you are required to attend the whole day. 
• Start of Classes: Classes start online on Monday, January 10, 2022.